Most Reliable Data Recovery In Cincinnati

We all know how important data is to businesses these days. Electronic data is fundamental to how we sell and receive payments, attract and retain customers, keep records, collaborate internally, manage production and distribution, and compete. Even among the shrinking pool of businesses that continue to resist digitizing their records and operations, data flows shape how industries, markets, and businesses operate.

Every company needs robust data storage and security systems with redundancies to maintain continuous operations when systems fail or disaster strikes. But not every company has them. Nearly 40 percent of businesses do not have business continuity plans in place, while nearly 60 percent have no cyber defenses established. In 2020, 25 percent of retailers lost critical business data permanently, whether through system malfunctions or cyberattacks. And these kinds of data losses can be catastrophic, with 60 percent going out of business within six months.

How Data Loss Can Occur (And How to Minimize the Risk)

To protect your company, you must prioritize data loss prevention. Doing so starts with understanding some of the most common ways your data may be at risk and then taking steps to minimize those risks.

Human error

No matter how computer savvy you or your employees are, you or they may accidentally delete or overwrite key files. This risk increases substantially when there are no clear guidelines for record retention, consistent employee training on key systems, or staffing in place to ensure that every employee has a manageable workload.

Ensure you have written protocols in place for how your employees should manage your data and provide training for them to make sure they know what’s expected. Couple that with training on the key systems you use to ensure your employees are not inadvertently erasing vital data.

Also, establish a process to regularly check your server data to ensure no critical information is being lost. And if you can’t afford to hire more staff, utilize vendors, such as managed IT support service providers, to equalize staff workloads and ensure they’re not making potentially costly mistakes out of fatigue.

Malware and viruses

There are millions of computer viruses and malware apps infecting computers around the world. From trojan malware apps to spyware to ransomware, these malicious sets of code can cost you significant amounts of data once they make their way onto your network. And with many companies decidedly lax in securing their IT network and infrastructure, data losses continue to pile up.

To minimize the risk of these malicious apps costing you data, start by ensuring your devices – whether server, desktop/laptop, or mobile – have the latest operating and security systems. Protect those systems with a strong firewall, antivirus, and anti-malware software. Make sure the latter two not only scan your systems after every update but are also set to update automatically as soon as new versions become available.

Employees are often duped into downloading malware or providing their access credentials to your network by criminals. So, train your employees how to recognize and address fraudulent online activity, as well as on best cybersecurity practices and your organization’s IT policies. Establish penalties for violating those policies, communicate them to your employees, and hold violators accountable. An employee downloading a seemingly innocuous file could compromise your entire organization.

Physical damage

A fire, flood, or another disaster could wreak havoc on your servers and compromise your data. Power surges or failures can also cost you. And over time, equipment breaks down. Some businesses are not as diligent as they could be about hardware maintenance and repair, and when key data storage devices begin to fail, there’s often no way to salvage the data stored within. Even when there is, high data recovery costs could make such efforts impractical.

Make sure you have a regular maintenance and repair plan to preserve your existing equipment and replace it when necessary. Ensuring that your backups reside offsite and in the cloud will also help you ensure that your data and systems remain intact. Back your data up as frequently as feasible each week. But make sure you do it at least once a week, as even a few days worth of lost data can be devastating. Test your backups as well to ensure the validity and integrity of your data.

What You Should Do When Data is Missing

When a disaster has occurred, you’ll either need to recover your data, in case of cyberattack, malware or power failure, among other scenarios. Or you’ll need to both recover your data and replace equipment if your building has suffered catastrophic damage. If your equipment has also been destroyed, the process will take much longer. But if you have usable equipment, even if damaged, you may be able to restore operations in relatively short order.

Find the root of the problem, take inventory of how much data has been lost or compromised, and refer to your organization’s business continuity plan to identify which key data and systems you should begin to recover first. Then check your backups. If you can restore your priority data from your backups, you’ll buy your business the time it needs to undertake additional recovery efforts.

But what happens if you can’t quickly restore backups and your hard drive isn’t functional or even intact? Your IT personnel may start to try to recover your data using DIY solutions. But often, they don’t have the expertise to identify or implement the right tools and wind up causing more damage. Call in a qualified data recovery professional right away before making a bad situation worse. But don’t just call in any firm offering data recovery in Cincinnati. Contact 4BIS.COM for your best chance to recover all of your data quickly. Why 4BIS.COM?

A People-First Approach

We provide business people with the support they need to manage technology. That means we work to get to know and support your team and business as we help you navigate data loss issues. We not only want to recover your data as quickly as possible but also identify and deploy solutions tailored to your unique priorities, workflows, and strengths to minimize future data loss risks.

Data Recovery Expertise

We’ve worked on IT issues from offering cloud-managed services to data recovery in Cincinnati for more than 25 years and have deep experience with various hardware and software applications. Our managed security services work keeps us on top of the latest cybersecurity threats and gives us the expertise necessary to recover data compromised by viruses and malware.

Cybersecurity and Business Continuity Solutions

We don’t want you to walk away with a recovered hard drive but with your company still at risk of system failures or data breaches. Since 1996, we’ve helped companies develop and implement organization-wide strategies that secure their IT infrastructure, develop backup and data recovery solutions, and maintain and repair their equipment. And by utilizing our managed IT services, you’ll minimize your risk of data loss. Working with you and your team, we’ll develop a plan tailored for your business and your team, then work shoulder-to-shoulder with you to implement it and safeguard your business.

If your data is inaccessible, calling 4BIS.COM is the best and quickest way to restore your data and resume your operations. Contact us today with your immediate data access issue or to set up a consultation concerning how you can protect your data more effectively in the future.

Written by James Forbis
Posted on: July 8, 2021