How Cincinnati Businesses Manage and Upgrade Their System Designs | 4BIS
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How Cincinnati Businesses Manage and Upgrade Their System Designs

How Cincinnati Businesses Manage and Upgrade Their System Designs

The life cycle of any business information technology system is getting shorter every year. This brevity demands that a business’ information system designs are managed and upgraded continually to ensure it is up to par with market expectations.

Many SMEs in the US have a hard time keeping up with the rapid evolution of modern business systems. The main reason for this is that the business environment is dynamic and highly volatile. Thus, most of them outgrowing their systems in a shorter time.

Luckily, today’s business technology systems are not just better versions of the old legacy systems. Indeed, new platforms allow businesses to design their digital systems from the ground up to suit their needs and within their budgets. The design process must cover business data systems, system architecture, communication platforms, and modules and interfaces.

Here are six steps to ensure your Cincinnati business’ tech is in its tip-top condition or adequately upgraded if you run a modern small to medium-sized business.

Step 1: Set The Business’s Priorities Right

Every successful business must have a mission, a vision, and a rough idea of what it would take to achieve them even before it begins operations. The first step a business should take in designing its information system is setting the business’ priorities right. This step involves determining the results the business system should deliver and framing them in a concise statement.

For most small to medium-sized businesses in Cincy, putting customer value first is their primary objective. While the right system will factor in many other decisions, delivering value is almost always the most paramount goal. The technology the business invests in should amplify the desire to improve customer experience, provide quality products or services, and improve operational efficiencies.

The prioritization stage should include developing a solid case for system modernization. It should define the expected innovations and value and have explicit quantifiable outcomes for customers, employees, and business owners.

Step 2: Diagram a Simplified System Architecture

There is no better place where simplicity demonstrates its sophistication than in the design of small to medium-sized business’ system architecture. Computing technologies have evolved a great deal over the past decade. As the underlying architecture of information technology, business systems had to evolve with them.

Modern modularized platforms have changed how businesses architect their information systems. Software code is more standardized, and new integration standards have made it easier for separate business applications to interact fully without the need for bespoke designs.

In this step, you will need to identify the unique stages required to complete the system design. You must then sequence these stages to create a flowchart that elaborates each of them, including its dependencies.

The ideal system design for your business may not be apparent in the initial draft. Many entrepreneurs mistakenly believe that they have to trade-off between features and simplicity, but this is not always the case. In some cases, all it takes is defining clear IT design principles and asking a professional to fill in the gaps with specific platforms and tools.

Step 3: Formulate a System Designs Strategy Using the Triangle Approach

Without sounding too nested, a proper system design strategy first needs a design approach. The ‘Triangle’ is a proven system design approach that produces an efficient and lean system. It gets its name from the three pillars of designs on which it relies: quality, cost-effectiveness, and timeliness.

The principles of the Triangle design approach will guide your business to find and use the right system parts in the initial stages of design. It ensures the highest quality of not only the information system but also of the products and services. It also ensures that the business plans for the best and latest systems it can afford without denting its bottom line.

Factoring in the timeliness of the system ensures that the system is adequately assessed and evaluated during design. It eliminates the chances of the implementation getting rushed or dragging on for too long.

A well-thought-out system design should encompass all the three prongs of the Triangle System Design Approach.

Step 4: Invest in Resources That Evolve

Cincinnati boasts of a robust and fast-growing business environment across all industries. It is essential that you factor this in the system design process because it has huge implications on your business’s competitiveness.

Before you begin modernizing your computers and software services, take the time to identify all the necessary resources for the new system. Every business management system requires materials, workspaces, information processing and storage, and staff, among others.

The design should be an in-depth analysis and quantification of all the resources needed in each step of the business process. This will help in financial resource allocation and identifying areas with the highest modernization priorities.

Proper system design analysis and scrutiny should reveal which features are desired but not needed and which ones are must-have. It should show which resources could lead to locked-in situations and which ones will run optimally. The best investment is in a design setup that will evolve with upcoming business technologies without extra costs.

Step 5: Partner Based on Shared Values and Trust

No business is an island. Well, the saying is not really a thing, but you get it. The modernization of business technology systems is the key to its future. System designs are a continual process best delegated to a specialist partner with the right technical expertise and experience.

It is important that you partner with an IT services provider with whom you can establish a long-term working relationship. When selecting an IT services provider, choose a partner that recognizes your business’ mission and shares the same values. It must have trustworthy leadership and have the kind of system designs you can tell works for them.

You cannot afford to go wrong on this step of system design. Making the wrong pick at this point will not only cause the design project to fail but increase costs.

Step 6: Bonus Step: System Designs Documentation, Auditing, and Testing

An employee reviewing system designs at the office.

Documentation, auditing, and testing a system design are essential steps in ensuring everything comes together.

Despite common belief, small and new businesses also need to do extensive documentation and auditing of their systems with the help of their IT services partners. Even the simplest system architecture must be documented, audited, and tested to ensure its practicality.

Medium-sized businesses, however, must anticipate a growth spurt before implementing a system design. Successful auditing and testing will ensure the business has a secure financial footing and that the system design is viable presently and in the future.

Documentation is vital to ensuring that the whole system can scale well and that the parts of the whole can be revised as needed when needed.

Upgrade and Manage Your Business’s System Designs

Designing and rolling out a business information system is not a one-time event; it is a never-ending process. Note that even ideal systems must be reviewed, revised, and updated regularly.

The most successful businesses in Cincy use such an approach to ensure that they invest in the perfect system designs for their businesses. Therefore, if you could use expert input in designing a system that works for your business, contact today to get professional advice with a personal touch.


  • James Forbis

    4BIS.COM, Inc is a complete IT Support and Managed IT Services Provider, Computer Reseller, Network Integrator & IT Consultant located in Cincinnati, Ohio focusing on customer satisfaction and corporate productivity. Our mission is to develop long-term partnerships with our customers and ensure they stay up-to-date with the evolution of business processes and information technology.

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